How Sisu Built An Efficient Sales Engine, with Chargebee and Salesforce

The Problem

Frank’s role as CRO:  Frank Felice joined Sisu as the CRO to streamline revenue for the company. They started selling their app from the app store, deploying it using Apple, and Android's payment processing function. Soon, the team realized that they needed to roll out Sisu as a full-fledged platform to expand their customer acquisition channel. The other reason to launch as a platform was to save up nearly 30% of their revenue that went to Apple or Android as fees.

Evaluation Criteria: Part of the decision to launch as a complete platform was to roll out Salesforce because it was a scalable product that promised growth right from their early stages. Frank’s experience in all his previous organizations in building the sales and marketing functions and setting up processes and workflows in place involved him setting up Salesforce. So, integrating Salesforce into Sisu was a no-brainer that would pave their way to growth.

Apart from the need for a solid Salesforce integration, they needed the ability to offer trials, being a pure SaaS product.

Problem with other solutions:

Stripe: They began with Stripe. But they ran into developer dependencies when they tried to set up the sophisticated nuances of subscriptions: price variations, email configurations, let alone a good Salesforce integration. In Frank’s words, “We certainly didn't have the capacity to build out everything we needed to do strictly with the Stripe building blocks. They call it building blocks, but really you've got to be a developer.”

QuickBooks + Docusign: Next they tried QuickBooks for recurring billing, in conjunction with Salesforce’s integration with DocuSign for contracts. They would send out a PDF to a customer who would sign it, and fill in their credit card details in the PDF which would be masked. And that information would be stored in Quickbooks in a secure and compliant manner. Frank expressed his frustration, “That's just not how a SaaS company really should work.”

Salesforce Quote-to-Cash: After that, they looked at Salesforce Quote-to-Cash. But this solution was not equipped to handle subscription use cases such as allowing trials.

Chargify: Next they went for a third-party billing tool — Chargify that would handle a lot of their subscription use cases. “But Chargify was not going to meet our business requirements and was really quite limited in, (i) in its functionality, and (ii) in its integration with Salesforce”, Frank observed.

Even though they went live with Chargify, they decided to migrate their subscriptions to Chargebee.

The Solution

What set Chargebee apart from the other solutions out there for Sisu was its

• Deep Salesforce integration

• Flexible pricing

• Constantly evolving product roadmap

• Easy setup and configuration

• Positive testimonials about the product and consultative support capabilities

For Sisu, just like Salesforce, Chargebee was an integral part of their tech stack from day one (even before they launched).

Since Sisu’s customer base mainly includes residential real estate teams and real estate brokers, they prefer going through the traditional sales cycle. That involves knowing the pricing upfront before evaluating the product. Sisu gated their pricing- They would capture a few details in a form, offer custom pricing based on the prospect’s details, and then send a link to a 7-day free trial. They would then capture this information in Salesforce and give their prospects a product demo. After the demo, a trial would be set up in Chargebee.

The Salesforce and Chargebee integration was the ultimate deal for Frank. The product line items including the discounts and coupons come from Chargebee because the sales team at Sisu doesn’t go into Chargebee to view these details. “Our sales team uses Salesforce as their system of truth, and their commission reporting comes out of Salesforce. So, the accuracy between the two has to be spot on, because that's where they're getting all their information from,” he adds.

In their pursuit to build Sisu with minimal developer dependency, they decided to have a robust integration ecosystem. Sisu’s comprehensive SaaS tech stack runs a large part of the business and customer experience.

And Salesforce was always going to be a foundational part of their product and tech stack. The ability to accurately map and sync information between Chargebee and Salesforce was a game changer for Sisu.

Apart from Chargebee’s integration with Salesforce, Sisu also found the overall integration ecosystem very useful — including Intercom, Zapier, Refersion, and Slack.

The Payoff

The biggest impacts Sisu sees with the integration are:

• Process improvement: Once the commission system was set in place, the team moved from having to manually enter and manage commissions to the sales team from Google Sheets to Geckoboard’s dashboard.

• Time-saved: Automating the commission calculation came down to less than an hour as opposed to half a day.

• Ease of use: Nobody needs to be a developer. The CFO manages the accounts receivables right from Chargebee, while Frank uses Chargebee to set up payment collections and pricing variations.

• Transparent Sales Reporting: Sisu uses Geckoboard for data visualization of their sales reports. The data for that comes from Salesforce, which in turn receives the revenue and payment information from Chargebee. Here are some of the ways they use Chargebee + Salesforce + Geckoboard

• Sales Commissions Goals and Tracking: For the sales team at Sisu, the commission data is calculated using the payment data from Chargebee. This data also includes the discount issued. This data then flows into Salesforce. The sales team gets complete visibility into their commission goals and achievements right from Salesforce.

• Sales Plan Forecast and Performance: The Sales Manager at Sisu get a 360-degree view of the performance against their sales plan with key metrics and KPIs flowing from Salesforce into Geckoboard. Chargebee sends MRR data into Salesforce such as Average MRR contract size, total MRR per month, how much MRR is still on trial, etc., and this data is subsequently fed into Geckoboard.

• Comprehensive integrations into their tech stack:

  Faster Onboarding with Slack Notifications: Sisu offers a concierge service to enable easy onboarding of customers. So, every time a prospect signs up for a trial subscription on their website, the team gets notified on Slack and they immediately set up the provisioning for the prospect.

  Contextual Conversation with Intercom: Chargebee’s integration with Intercom gives their sales, support, and success teams the right amount of context while talking to prospects and customers — so they can segment their audience and send specific messages, or escalate issues based on subscription, plan, and payment details.

  Easy affiliate management with Refersion: After noticing that a lot of leads were coming in through referrals, the team decided to start an affiliate program. The best part? They were able to set up an affiliate program using Chargebee and Refersion within a day. The integration enables affiliates to distribute and track coupon codes, and unique referral links to bring in leads to Sisu.

• RevenueStory vs. Geckoboard: Sisu uses RevenueStory to track everything related to their accounts receivables — payments that need to be reconciled, churn and retention cohorts, revenue metrics, etc. Geckoboard on the other hand is used for data visualization across different teams to track overall performance.

Chargebee does a really good job of identifying leads into the Salesforce system. It automatically converts the lead into an account, the contact for the account, and creates the opportunity as well. The trial account and the product line items from Chargebee, are already a part of the opportunity Because my salespeople use Salesforce, and their commission reporting is coming out of Salesforce.

Frank Felice, Chief Revenue Officer, Sisu